The Colfax County Clerk's Office is the custodian of public records and strives to protect and preserve the records and comply with state statutes and the Constitution of New Mexico. We endeavor to conduct fair, honest and accurate elections and believe it is imperative to treat each citizen in a professional and courteous manner, always remembering that we serve the citizens.
Freda L. Baca began her employment in the County Clerk’s Office in August, 2006. She was appointed as Chief Deputy Clerk in March of 2007. She was elected as the Colfax County Clerk in November 2012. Freda is a lifelong resident of Colfax County. She was raised in Raton and graduated from Raton High School.
Freda has been attending New Mexico State University County College and has earned her designation as Certified Public Official, Certified Public Supervisor and New Mexico Certified County Clerk. She is now working towards the designation as Certified Public Manager and is also one of only two certified voting machine technicians in Colfax County.
Chief Deputy Clerk
Rebecca Hoy is a lifelong resident of Colfax County, was raised in Maxwell, New Mexico and graduated from Maxwell High School in 2000.
Rebecca is the oldest child of Rodney Hoy and Linda Gallegos and has three younger brothers. She also has two children, Jeremy and Alyssa Archuleta.
Prior to being appointed Colfax County Chief Deputy Clerk, Ms. Hoy managed Rent-A-Center for 2 years. She has previous County government experience having worked for Colfax County as the Administrative Assistant at the Detention Center for 2 years and in the Assessor’s office as a Records keeping Clerk for 6 years.
Ms. Hoy enjoys spending time with her family and attending her children’s sporting events-especially basketball.
Clerk Office Staff
The Colfax County Clerk's Office staff are: Deputy Clerk Virginia A. Mack, Deputy Clerk Maryjane Headley, and Deputy Clerk Janet Lee Jones.
Duties & Responsibilities
The county clerk serves as the arm of the state with regard to the administration of elections in the county and as whose duties include recording, filing and indexing numerous documents required by law to be filed in the clerk's office.
The clerk serves as the ex-officio clerk for both the board of county commissioners and the probate court. The clerk is responsible for the issuance of marriage licenses, business registration licenses, liquor licenses and the collection of fees for same.
Documents recorded in the office of the County Clerk are public records, subject to inspection and disclosure pursuant to the Inspection_of_Public_Records_Act.
The Clerk's Office keeps the following public records:
- Marriage Licenses
- Real estate contracts
- Liens and releases
- Tax liens and releases
- Subdivision plats
- Probate files
- Colfax County Commission meeting minutes, resolutions and ordinances
- Other real estate related documents
The fee schedule for recorded copies is below. Please make checks payable to Colfax County Clerk. Cashier's check/money order accepted. The clerk's office does not accept credit cards at this time.
The clerk's office does not issue birth and death certificates. We CANNOT copy death certificates under any circumstances.
Birth and death certificates can be obtained from one of the following locations:Office of NM Vital Records and Health Statistics1105 South St. Francis DriveP.O. Box 26110Santa Fe, NM 87502-6110(505)827-0121.
Or from the local office:New Mexico Public Health Office226 East 4th StreetRaton, NM 87740(575)445-3601
|Platt Copies||18" x 24"||$5.00|
|Book and Microfilm Copy||per page||$0.50|
|Probate Copies||$.50 plus $.50 certification|
|Certification of Microfilm Copy||$1.00|
|Faxes||Local - per page||$1.00|
|Faxes||Long Distance - per page||$2.00|
|Faxes||(800 #) - per page||$1.00|
|Recording Plats||18" x 24" (Survey)||$9.00 plus $2.00 a page|
|Marriage License||Cash or local check only||$25.00|
|Copy of Marriage License||Certified||$2.00|
|Microfiche Duplicates||per jacket||$12.00|
|Printed List Set-up Fee||$50.00|
|Per Name on List||$.05|
|Labels Set-up Fee||$30.00|
|Label fee||per label||$.05|
|Diskette - CD||per each||$2.00|
|First Document||Up to 10 index entries||$25.00|
|Additional index entries||in blocks of 10||$25.00|
|UCC (Continuation and Terminations only)||1-3 pages||$20.00|
|UCC||More than 25 pgs||$100.00 plus $5.00 a page|