230 North 3rd Street
Raton NM 87740
Phone: (575)445-5551
Fax: (575)445-4031
Mailing Address: PO Box 159

Monday - Friday
8:00 AM - 5:00 PM

County Manager's Office and County Assessor's Office open through lunch.

Freda L. Baca
County Clerk

Virginia Mack
Deputy Clerk

Janet Jones
Deputy Clerk

Maryjane Headley
Deputy Clerk

Clerk's Office

Mission Statement

The Colfax County Clerk's Office is the custodian of public records and strives to protect and preserve the records and comply with state statutes and the Constitution of New Mexico. We endeavor to conduct fair, honest and accurate elections and believe it is imperative to treat each citizen in a professional and courteous manner, always remembering that we serve the citizens.

Freda BacaCounty Clerk

Freda L. Baca began her employment in the County Clerk’s Office in August, 2006. She was appointed as Chief Deputy Clerk in March of 2007. She was elected as the Colfax County Clerk in November 2012. Freda is a lifelong resident of Colfax County. She was raised in Raton and graduated from Raton High School.

Freda has been attending New Mexico State University County College and has earned her designation as Certified Public Official, Certified Public Supervisor and New Mexico Certified County Clerk. She is now working towards the designation as Certified Public Manager and is also one of only two certified voting machine technicians in Colfax County.

Clerk Office Staff

The Colfax County Clerk's Office staff are: Deputy Clerk Virginia A. Mack, Deputy Clerk Maryjane Headley, and Deputy Clerk Janet Lee Jones.

Duties & Responsibilities

The county clerk serves as the arm of the state with regard to the administration of elections in the county and as whose duties include recording, filing and indexing numerous documents required by law to be filed in the clerk's office.

The clerk serves as the ex-officio clerk for both the board of county commissioners and the probate court. The clerk is responsible for the issuance of marriage licenses, business registration licenses, liquor licenses and the collection of fees for same.

Public Records

Documents recorded in the office of the County Clerk are public records, subject to inspection and disclosure pursuant to the Inspection_of_Public_Records_Act.

The Clerk's Office keeps the following public records:

  • Marriage Licenses
  • Deeds
  • Mortgages
  • Real estate contracts
  • Liens and releases
  • Tax liens and releases
  • Subdivision plats
  • Probate files
  • Colfax County Commission meeting minutes, resolutions and ordinances
  • Other real estate related documents

The fee schedule for recorded copies is below. Please make checks payable to Colfax County Clerk. Cashier's check/money order accepted. The clerk's office does not accept credit cards at this time.

The clerk's office does not issue birth and death certificates. We CANNOT copy death certificates under any circumstances.

Birth and death certificates can be obtained from one of the following locations:

Office of NM Vital Records and Health Statistics
1105 South St. Francis Drive
P.O. Box 26110
Santa Fe, NM 87502-6110

Or from the local office:

New Mexico Public Health Office
226 East 4th Street
Raton, NM 87740


Fee for:DescriptionAmount
Platt Copies18" x 24" $5.00
Book and Microfilm Copyper page$0.50
Probate Copies$.50 plus $.50 certification
Certification of Microfilm Copy$1.00
FaxesLocal - per page$1.00
FaxesLong Distance - per page$2.00
Faxes (800 #) - per page$1.00
Recording Plats18" x 24" (Survey)$9.00 plus $2.00 a page
Probate Filing$30.00
Marriage LicenseCash or local check only$25.00
Copy of Marriage LicenseCertified$2.00
Liquor License$250.00
Microfiche Duplicatesper jacket$12.00
Fee for:DescriptionAmount
Printed List Set-up Fee$50.00
Per Name on List$.05
Labels Set-up Fee$30.00
Label feeper label$.05
DataFlat fee$100.00
Diskette - CDper each$2.00
Fee for:DescriptionAmount
First DocumentUp to 10 index entries$25.00
Additional index entriesin blocks of 10$25.00
UCC (Continuation and Terminations only)1-3 pages$20.00
UCC4-25 pgs$40.00
UCCMore than 25 pgs $100.00 plus $5.00 a page