The Colfax County Clerk's Office is the custodian of public records and strives to protect and preserve the records and comply with state statutes and the Constitution of New Mexico. We endeavor to conduct fair, honest and accurate elections and believe it is imperative to treat each citizen in a professional and courteous manner, always remembering that we serve the citizens.
Freda L. Baca began her employment in the County Clerk’s Office in August, 2006. She was appointed as Chief Deputy Clerk in March of 2007. She was elected as the Colfax County Clerk in November 2012. Freda is a lifelong resident of Colfax County. She was raised in Raton and graduated from Raton High School.
Freda has been attending New Mexico State University County College and has earned her designation as Certified Public Official, Certified Public Supervisor and New Mexico Certified County Clerk. She is now working towards the designation as Certified Public Manager and is also one of only two certified voting machine technicians in Colfax County.
Chief Deputy County Clerk
Rayetta Trujillo was elected to her first term as Colfax County Clerk in November 2004 and took office on January 1, 2005. She has been an employee of the Colfax Clerk's office since April 2003 as the Chief Deputy Clerk. Originally from Cimarron, New Mexico, she has worked in municipal government from September 1989 thru March 2000 as a Deputy Municipal Clerk and as the Municipal Clerk. She has worked for Colfax County from September 2001 thru April 2003 as the Assistant County Manager and enjoys spending time with family, officiating volleyball and spending time with her family in outdoor recreational activities.
Clerk Office Staff
The Colfax County Clerk's Office staff from left to right: Deputy Clerk Virginia A. Mack, Deputy Clerk Maryjane Headley, Chief Deputy Clerk Freda L. Baca, County Clerk Rayetta M. Trujillo,Deputy Clerk Janet Lee Jones, and Deputy Clerk Chris Wildermuth.
Duties & Responsibilities
The county clerk serves as the arm of the state with regard to the administration of elections in the county and as whose duties include recording, filing and indexing numerous documents required by law to be filed in the clerk's office.
The clerk serves as the ex-officio clerk for both the board of county commissioners and the probate court. The clerk is responsible for the issuance of marriage licenses, business registration licenses, liquor licenses and the collection of fees for same.
Documents recorded in the office of the County Clerk are public records, subject to inspection and disclosure pursuant to the Inspection_of_Public_Records_Act.
The Clerk's Office keeps the following public records:
Real estate contracts
Liens and releases
Tax liens and releases
Colfax County Commission meeting minutes, resolutions and ordinances
Other real estate related documents
The fee schedule for recorded copies is below. Please make checks payable to Colfax County Clerk. Cashier's check/money order accepted. The clerk's office does not accept credit cards at this time.
The clerk's office does not issue birth and death certificates. We CANNOT copy death certificates under any circumstances.
Birth and death certificates can be obtained from one of the following locations:
Office of NM Vital Records and Health Statistics
1105 South St. Francis Drive
P.O. Box 26110
Santa Fe, NM 87502-6110
(505)827-0121. Or from the local office:
New Mexico Public Health Office
226 East 4th Street
Raton, NM 87740
|Platt Copies||18" x 24"||$5.00|
|Book and Microfilm Copy||per page||$0.50|
|Probate Copies||$.50 plus $.50 certification|
|Certification of Microfilm Copy||$1.00|
|Faxes||Local - per page||$1.00|
|Faxes||Long Distance - per page||$2.00|
|Faxes||(800 #) - per page||$1.00|
|Recording Plats||18" x 24" (Survey)||$9.00 plus $2.00 a page|
|Marriage License||Cash or local check only||$25.00|
|Copy of Marriage License||Certified||$2.00|
|Microfiche Duplicates||per jacket||$12.00|
|Printed List Set-up Fee||$50.00|
|Per Name on List||$.05|
|Labels Set-up Fee||$30.00|
|Label fee||per label||$.05|
|Diskette - CD||per each||$2.00|
|First Document||Up to 10 index entries||$25.00|
|Additional index entries||in blocks of 10||$25.00|
|UCC (Continuation and Terminations only)||1-3 pages||$20.00|
|UCC||More than 25 pgs||$100.00 plus $5.00 a page|